Terms & Conditions Delegates
Terms & conditions of agreement between the Organizer, Generis Group, and the Client for attendance at an Event.
THIS AGREEMENT WITNESSES that in consideration of the promises and the mutual agreements and covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Generis Global Partners Corp. (“GG Partners”) and the Delegate hereby agree as follows: This Agreement constitutes the whole agreement between the parties and supersedes all previous agreements between the parties relating to its subject matter.
1.1 BOOKING FEES
The GG Partners’ planned event (the “Event”) will be held at the venue and time set out in the “Delegates: Book Now, European Medical Device Summit 2024” registration order booking form. The event fees (“Event Fees”) payable by the Delegate shall be the aggregate of the following:
- The booking fee (the “Booking Fee”) for Event participation, plus any and all applicable taxes, as set out in the “Delegates: Book Now, European Medical Device Summit 2024” registration order booking form; and,
- Any other charges, as mutually agreed upon in writing, between the Delegate and GG Partners.
- The Booking Fee payable by the Delegate will cover the following services: Access to conference sessions including streams and workshops Pre-arranged meetings with leading medical device manufacturing solution providers Online Summit catalog with detailed information on attendees Entrance to networking activities Hosted lunches and drinks reception Conference notes online for further reference and knowledge sharing.
- It is hereby understood and agreed that the Booking Fee payable shall NOT include any rooming/ accommodations, travel/transportation, parking expenses incurred, meals & gatherings not provided at Event venue (and/or not outlined in the Event Itinerary) and any other expense or cost incurred before, during or after the Event; said charges shall be the responsibility of the Delegate.
Payment is due immediately upon receipt of invoice. Event Fees shall be paid and satisfied by payment to GG Partners (or as GG Partners may direct) by way of cash, credit card, direct bank transfer or certified cheque payable to Generis Global Partners Corp.
GG Partners reserves the right to refuse entry to the Delegate at the Event and/or to withhold any information, communications, brochures, or any other benefits to be derived under the herein Agreement and the Event itself, in the event of non-payment of any portion of Event Fees.
1.3 CANCELLATION OF ATTENDANCE/EVENT
The Delegate shall immediately notify GG Partners of an inability to participate in the Event. In such an instance, the Delegate shall remain liable for all unpaid Event Fees and shall not be entitled to any refund for Event Fees already paid.
Notwithstanding the foregoing, the Delegate is entitled to assign its Event attendance reservation to another person (the “Assignee”) with a professional background comparable in terms of skill level and job responsibility as the Delegate. In the event of such assignment, any Event Fees paid by the Delegate shall be transferred for the credit of such Assignee, provided notice in writing is given to GG Partners in advance and provided the Assignee agrees to comply with all other terms and conditions under this Agreement.
GG Partners shall have the right, in its sole and absolute discretion, to cancel or change the Event date, itinerary, venue, speakers, meetings, and or bookings. This includes virtual venues. In the event of cancellation of the Event, GG Partners shall reimburse the Delegate Event Fees paid by the Delegate unless GG Partners reschedules the Event to a date within a reasonable period of time (i.e. within 24 months) following the originally scheduled Event date. In the event GG Partners reschedules the Event to a date within a reasonable period of time (i.e. within 24 months) following the original Event date, any Event Fees paid by the Delegate shall be converted to a non-refundable credit towards the rescheduled Event.
1.3.1 DELEGATE TRANSFER OF ATTENDANCE
The Delegate may transfer their attendance to another Summit. If Delegate transfers their attendance to a Summit that has a Start Date more than six months after the Start Date of the Summit originally registered for, the Delegate must pay a Transfer Fee of $199.00 + 18% service charge. For certainty, reference to the term “Start Date” in this paragraph means the originally scheduled first day of the applicable Event, as indicated at the time of the registration and completion of a Delegate registration order form or online delegate registration.
1.4 ADDITIONAL TERMS
The Delegate agrees to abide by Event terms, conditions and rules, as may be revealed from time to time, in addition to all other terms and conditions contained in the herein Agreement. Notwithstanding the foregoing, the Delegate agrees and acknowledges as follows:
- That it shall, at all times, act in a respectful, courteous, competent and professional manner;
- That, by virtue of the evaluation of and the decision to enter into this Agreement, and subsequently as a result of attendance and participation in the Event itself, Delegate will be exposed to or have access to certain information, content and materials which may contain trademarks, copyright and/or be subject to other intellectual property rights (hereinafter collectively called “Event Property”). Delegate agrees not to use, replicate, modify, adapt and or distribute any Event Property, unless compelled to do so by law or court order; and,
- That it shall indemnify GG Partners against all losses, claims, suits and demands arising from injury, damage or loss to persons or property arising in any way from or related to the Delegate’s attendance, participation and conduct at the Event.
1.5 COVID/PANDEMIC RULES AND REQUIREMENTS
COVID/Pandemic Protocols: GG Partners is committed to taking all reasonable steps to protect the health and safety of all attendees of the Event. Therefore, GG Partners may, in its sole and absolute discretion, implement and enforce health and safety protocols related to COVID-19 for the Event, which may include (but not be limited to): (a) symptom screening, (b) vaccination screening, (b) frequent handwashing/sanitizing, (c) masking protocols, and (d) physical distancing. The Delegate shall be responsible for having a full and complete understanding of all travel and other COVID/Pandemic restrictions put in place by any Federal, State/Provincial or Local government authorities, and for complying with all relevant restrictions for attendance at the Event. Due to the changing/evolving nature of government restrictions and medical recommendations, in advance of the Event GG Partners will be posting its Event specific COVID/Pandemic protocols (the “Event Protocols”) on the Event website, and the Delegate shall be responsible for reviewing the Event Protocols prior to attendance at the Event.
Acknowledgement and Form Requirements: Notwithstanding the forgoing, the Delegate acknowledges and understands that GG Partners cannot fully protect the Delegate from exposure to, or the contracting or spreading of COVID-19 while participating in the Event. Therefore, by choosing to enter onto the Event premises, each Delegate acknowledges that they may be exposing themselves to and/or increasing their risk of being exposed to, contracting or spreading COVID-19, and they voluntarily choose to accept such risk. In relation to the forgoing, GG Partners may require (as a part of its Event Protocols) that Event attendees sign venue specific COVID-19 waivers/releases, and a GG Partners specific ‘Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement Relating to COVID-19’ in a form required by GG Partners, prior to permitting individuals on the Even premises.
Failure to Comply: Notwithstanding any other provision of these Terms & ConditionsGG Partners shall have the right to deny Event entry to, or remove from the Event, any individual as a result of any failure to strictly adhere to the Event Protocols or other local or venue specific COVID-19 requirements. In the event that a Delegate is denied entry to, or removed from, the Event for failure to adhere to the Event Protocols or other local or venue specific COVID-19 requirements, the Delegate will not be eligible for any refund or return of Event Fees, and GG Partners shall not be liable for any related special or consequential damages.
GG Partners shall provide Delegate as soon as is reasonably possible, a program (the “Itinerary”) containing a list of all attendees expected in attendance at the Event, as well as anticipated meetings, bookings, speakers and sessions. While GG Partners shall strive in good faith to adhere to and follow the Itinerary, GG Partners reserves the right, without notice to the Delegate and within its sole and absolute discretion, to cancel, substitute and or change any item in the Itinerary, including the list of attendees, planned meetings, bookings, speakers and sessions. For clarity, GG Partners makes no guarantee that any specific attendee will be in attendance at the Event and/or that any specific meeting, booking, speaker and session will take place in accordance with the schedule provided, or at any time at all during the Event.
In the event that any provision herein or part thereof shall be deemed void or invalid by a court of competent jurisdiction the remaining provisions outlined or parts thereof shall be and remain in full force and effect.
No covenant or condition of the Agreement can be waived except by the written consent of GG Partners and the forbearance or indulgence by the GG Partners in any regard whatsoever shall not constitute a waiver of the covenant or condition to be performed by the Delegate to which the same may apply.
Any notice required or permitted to be given under this Agreement must be in writing or as otherwise mutually agreed between the parties.
2.5 SUCCESSORS & ASSIGNS
All of the terms and provisions in this Agreement shall be binding upon and shall enure to the benefit of the parties hereto and their respective successors and assigns.
2.6 TIME OF ESSENCE
Time shall be of the essence of this Agreement.
2.7 GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein and shall be treated in all respects as an Ontario contract.
This Agreement may be executed, and shall be deemed to be accepted by the Delegate through submission of a completed online “Delegates: Book Now, European Medical Device Summit 2024” registration order booking form and notation therein that the Delegate confirms its agreement to the full terms and conditions contained herein.
3.2 SPECIAL OR CONSEQUENTIAL DAMAGES
Notwithstanding anything contained herein, GG Partners shall not be liable to the Delegate for special or consequential damages or damages for loss including, without limitation, loss of business, profits, anticipated savings, goodwill or data arising directly or indirectly from any breach of this contract, fundamental or otherwise or from any tortious acts or omissions of its employees or agents. In no event shall the liability of GG Partners exceed the value of the fees paid by Delegate to GG Partners under this Agreement.
GG Partners agrees to abide by the Personal Information Protection and Electronic Documents Act, S.C. 2000, c. 5 (“PIPEDA”), and to only collect, use or disclose the Delegate’s personal information by fair and lawful means. In this regard, the GG Partners agrees to protect your personal information through appropriate security measures. Delegate’s personal information shall be held in GG Partners’ database and Delegate shall have the right to review the Delegate’s personal information collected, and to ask that same be corrected, if inaccurate.
Delegate agrees that personal information and details provided by the Delegate may be shared and made available by GG Partners to other entities and third parties for the purpose of Event planning, marketing and operations, including event Sponsors, unless GG Partners is otherwise notified in writing by the Delegate not to disclose same. Delegate expressly consents to Sponsors of the Event contacting the Delegate about a Sponsor’s products, services, offers and promotions, by telephone, email or otherwise. GG Partners agrees to act reasonably by only disclosing such information reasonably required for such purposes. In the event Delegate does not wish for GG Partners to disclose information, Delegate may contact GG Partners at email@example.com.
The captions of the Sections hereof shall be for convenience of reference only and shall in no way define, limit or describe the scope or intent thereof.
5.1 ENTIRE AGREEMENT
This Agreement, including the “Delegates: Book Now, European Medical Device Summit 2024” registration order booking form, constitute the entire agreement between the parties and supersedes all prior agreements, representations, warranties, statements, promises, information, arrangements and understandings, whether oral or written, express or implied, with respect to the subject matter hereof. None of the parties hereto shall be bound or charged with any oral or written agreements, representations, warranties, statements, promises, information, arrangements or understandings not specifically set forth in this Agreement or in the schedules. The parties hereto further acknowledge and agree that, in entering into this Agreement, they have not in any way relied, and will not in any way rely upon any oral or written agreements, representations, warranties, statements, promises, information, arrangements or understandings, express or implied, not specifically set forth in this Agreement or in such schedule(s).
No supplement, modification, waiver or termination of this Agreement shall be binding unless executed in writing by the party to be bound thereby.